section 1 of 7
Understand Unique Learning System implementation
Unique Learning System helps schools and districts deliver differentiated instruction while providing visibility into implementation, usage, and student progress.
Administrators and leaders use Unique Learning System to:
- Support consistent instructional practices
- Monitor implementation across schools and classrooms
- Track license usage and adoption
- Review student progress and outcomes
- Provide targeted support to educators
- Measure return on investment
In this path, you'll learn how to:
- Activate and manage subscriptions
- Assign roles and permissions
- Support educator onboarding
- Assist with student setup and rostering
- Monitor implementation and adoption
- Use reporting tools to measure success
- Access leadership and implementation resources
Your implementation journey
A successful rollout typically follows four key stages:
- Activate subscriptions
Assign licenses and ensure staff have access. - Set up users
Add staff, assign roles, and support classroom setup. - Support onboarding
Help educators get started with training, resources, and implementation guidance. - Monitor adoption
Use dashboards and reports to track usage, engagement, and outcomes.
section 2 of 7
Manage licenses and permissions
Unique Learning System helps schools and districts deliver differentiated instruction while providing visibility into implementation, usage, and student progress.
Configure subscriptions, assign permissions, and ensure staff have the access they need to successfully use Unique Learning System.
Understanding roles and permissions
A successful implementation starts with giving the right people the right level of access. Depending on their responsibilities, staff may need different permissions within the platform.
Common roles include:
Subscription Manager
Manages licenses, subscriptions, user accounts, and permissions across the district or school.
Administrator
Monitors implementation, reviews usage and reporting data, and supports educators throughout rollout.
Educator / Classroom Owner
Manages students, classes, assignments, and instructional content.
Service Provider
Supports student services and may require access to student information and planning tools.
Need help deciding which permissions to assign each user?
Managing subscriptions
Whether adding a single user or importing staff in bulk, each user should:
- Receive the correct subscription
- Receive the correct grade band
- Register using their invitation email
Add users and assign licenses
Subscription Managers can add educators and staff individually or through bulk import.
When adding a user:
- Add the staff member's name and email address
- Assign the appropriate subscription(s)
- Select the correct grade band(s)
- Assign any required permissions or administrative roles
- Send the registration invitation
Once assigned, the user will receive an email invitation and must complete registration through that email before they can access the platform.
Quick implementation checklist
Before moving on, confirm that:
- Subscription Managers are registered
- Staff licenses have been assigned
- Appropriate permissions have been configured
- Grade bands have been assigned
- Registration invitations have been sent
- Key implementation team members have access
Once staff have access, it's time to prepare your implementation structure and support educators through onboarding and classroom setup.
section 3 of 7
Manage educators, students, and users
Add, manage, and support educators throughout implementation.
To add and manage teachers and staff, you must be a registered Subscription Manager and use the Manage Faculty and Students section. You can access this by navigating to the My Account drop-down menu.
Use the Manage Faculty and Students area to:
Add educators and staff
Use the Manage Faculty and Students area to add staff, assign subscriptions and manage access.
Add a single user
To add an individual teacher or staff member:
- Navigate to Add Users and select Single User Setup
- Enter the staff member's name and email address
- Verify the user
- Assign any required permissions, such as Administrator or Subscription Manager
- Select Add License and assign the appropriate subscription and grade band
Add multiple users
For larger implementations, use Bulk Import New Licenses to add multiple staff members at once.
Select:
- Subscription(s) you want to assign
- Appropriate grade bands
- Staff details to import
Once licenses are assigned, staff will receive an email invitation and must complete registration through that email before accessing the platform.
Manage existing users
As staffing responsibilities change, you can update existing user access.
Edit subscriptions and permissions
To update an existing user:
1 Open the Faculty tab
2 Locate the user
3 Select the three-dot menu and choose Edit Person
From here you can:
Add a subscription
- Select Add License
- Choose the subscription and grade band
- Save changes
Remove a subscription
- Select the pencil icon beside the subscription
- Choose Remove License
Replace or remove staff
Replace a user
If a teacher leaves your district, you can transfer their license and classroom setup to a new staff member.
1 Locate the user in the Faculty tab
2 Select the three-dot menu
3 Choose Replace User
4 Enter the new staff member's email address and details
5 Save changes
This helps maintain continuity without rebuilding classroom structures from scratch.
Remove a user
To completely remove a staff member:
1 Locate the user in the Faculty tab
2 Select the three-dot menu
3 Choose Remove
Before removing a user, ensure any students assigned to their classroom have been dropped or reassigned to another educator.
Deeper resources
For a more detailed information, try some of the resources below.
section 4 of 7
District and school setup
Prepare your implementation structure before rolling out Unique Learning System to educators and students.
Implementation checklist
A successful implementation typically follows these five steps:
1 Complete administrator registration
Subscription Managers and Administrators must first activate their own accounts.
After receiving your invitation email:
- Open the registration link
- Complete your account setup
- Accept the Terms of Use and COPPA agreements
- Confirm access to the Administrator Dashboard
Your account must be fully registered before you can assign licenses, manage users or monitor implementation.
2 Add faculty and assign licenses
Once administrative access is established, add educators and service providers to the platform.
For each user:
- Assign the appropriate subscription
- Assign the appropriate grade band
- Apply any required permissions
- Send the registration invitation
Teachers must complete registration through their invitation email before they can begin setting up classrooms.
Whenever possible, assign grade bands that align with the chronological grade levels of the students. For example, Preschool, Elementary K–2, Intermediate 3–5, etc.
3 Create an administrator sample classroom
Administrators can create a sample classroom to better understand the educator experience.
A sample classroom allows you to:
- View lessons and activities
- Explore grade-band content
- Experience the platform from a teacher perspective
- Better support educators during implementation
This is particularly useful for leaders who do not have a dedicated teaching license.
4 Support student rostering
After teachers are registered, they will begin building their classroom structures.
Educators typically:
- Add or locate student accounts
- Assign students to programs
- Select grade levels and grade bands
- Configure differentiated levels
- Organize students into instructional groups
Administrators may also assist with student setup and roster management when required.
5 Prepare monitoring and oversight
Implementation should include a plan for ongoing monitoring and support. Administrators should become familiar with:
Administrator Dashboard
Use dashboard widgets to monitor:
- License utilization
- Student profile completion
- Assignment activity
- Teacher and student logins
Staff Usage Summary Export
Review usage regularly to:
- Track adoption
- Identify highly engaged staff
- Identify educators who may need additional support
- Monitor overall implementation progress
We recommend reviewing usage data at least quarterly.
section 5 of 7
Support educators
Help educators build confidence, access resources, and successfully implement Unique Learning System in their classrooms.
Your role as an implementation leader
Successful implementation doesn't end once licenses are assigned. Administrators play an important role in helping educators:
- Understand where to start
- Access onboarding resources
- Locate support when needed
- Build confidence with the platform
- Implement Unique Learning System consistently across classrooms
Recommended onboarding journey
When introducing educators to Unique Learning System, encourage them to:
1. Complete onboarding resources
Start with introductory videos and implementation materials to build familiarity with the platform.
2. Explore classroom setup
Learn how to create classes, roster students, assign differentiated levels, and navigate the Planner.
3. Begin instructional planning
Review areas such as thematic units, learning pathways, lesson plans, and teacher resources.
4. Start teaching and collecting data
Encourage educators to begin assigning activities, collecting performance data, and reviewing reports.
Share with educators
Teachers can use this quick interactive walkthrough try our Unique Learning System and how to use it.
Supporting ongoing adoption
Implementation is most successful when educators receive continued support beyond initial setup.
Consider:
- Sharing implementation resources regularly
- Highlighting successful classroom examples
- Celebrating educator milestones
- Reviewing usage data to identify staff who may benefit from additional support
section 6 of 7
Monitor success
Track implementation, monitor adoption, and use data to support educators and students.
Measuring implementation success
A successful implementation is about more than assigning licenses. Administrators should regularly review both platform usage and student outcomes to ensure the district's investment is being used effectively.
A simple monitoring cycle is:
Monitor usage → Identify trends → Provide support → Measure outcomes → Celebrate success
Step 1 Track platform adoption
Start by understanding how educators and students are engaging with the platform.
Administrator Dashboard
The Administrator Dashboard provides a high-level view of implementation progress.
Use dashboard widgets to monitor:
- License utilization
- Teacher login activity
- Student login activity
- Student profile completion
- Digital assignment completion
These indicators help identify whether implementation is gaining traction across classrooms.
Staff Usage Summary Export
The Staff Usage Summary Export provides a detailed view of educator activity.
Use this report to:
- Identify highly engaged educators
- Identify inactive users
- Monitor login frequency
- Review assessment completion
- Target implementation support where needed
Best practice: Review this report at least quarterly.
Step 2 Review student outcomes
Once educators are actively using the platform, begin reviewing student performance data.
Daily Performance Reports
Use these reports to understand:
- Assignment completion
- Student accuracy
- Standards mastery
- Performance trends
These reports help identify areas where additional instructional support may be needed.
Benchmark Reports
Benchmark reports help measure growth over time.
Administrators can use these reports to:
- Monitor progress toward learning goals
- Identify district-wide trends
- Evaluate intervention effectiveness
- Support data-driven decision making
Checkpoint Reports
Checkpoint reports compare pre- and post-instruction performance.
These reports help administrators understand:
- Whether instruction is having the desired impact
- Areas of growth
- Areas requiring additional support
Step 3 Use data to guide action
The goal of reporting is not simply collecting data, it is using that information to support implementation.
Consider:
- Celebrating highly engaged educators
- Identifying schools or classrooms that may need additional support
- Sharing successful implementation examples
- Targeting professional learning opportunities
- Monitoring progress toward district goals
Running reports
Most reports can be accessed through the Reports area.
section 7 of 7
Leadership resources
Support long-term implementation, advocacy, and continuous improvement across your school or district. Successful implementation requires ongoing leadership beyond initial rollout.
As an administrator or program leader, you can help:
- Maintain implementation momentum
- Support educator confidence
- Advocate for student needs
- Monitor instructional quality
- Celebrate success and impact
- Plan for long-term sustainability
Implementation planning resources
Use these resources to support strategic planning and implementation conversations.
- Administrator Implementation Guide
A structured guide for planning and managing implementation. - Teacher Resources
Evidence-based instructional tools, guides, and alignment documents. - Assessment Guide
Support assessment planning and administration.
Support classroom implementation
Administrators can strengthen implementation by regularly observing how Unique Learning System is being used in classrooms.
Classroom observation checklists
Use observation tools during walkthroughs to:
- Monitor implementation fidelity
- Identify successful instructional practices
- Support coaching conversations
- Guide professional learning discussions
Consider creating and sharing these tools with building-level leaders to encourage consistency across schools.
Advocate using data
The data available within Unique Learning System can help demonstrate impact and support decision making.
- Staff Usage Summary Export
Understand adoption and engagement - Student Performance Reports
Identify growth and areas requiring support - Benchmark and Checkpoint Reports
Demonstrate instructional progress over time
These reports can support conversations around resource allocation, instructional priorities, program effectiveness, and student outcomes.
Recommended leadership actions
As implementation matures, consider:
- Reviewing usage data quarterly
- Sharing implementation successes
- Recognizing highly engaged educators
- Supporting staff who need additional help
- Using performance data to guide planning decisions
- Revisiting implementation goals annually